Make & Capture Memory

1. Make something from a screenshotNew in 2.2

After every screenshot, the Quick Access card asks what you want to make. Pick an output and OwnClip opens the right tool with your capture already in it. Nothing runs until you choose, so taking the screenshot is as fast as before.

1. Take a screenshot. The Quick Access card appears in the corner of the screen.
2. Click Make at the bottom of the card.
3. Choose Bug Report, How-To Guide, Polished Image, Annotated Image or Extract Text.
4. For a bug report, you can also hold the pointer over the card and press R.

Shortcut: R

• Bug Report reads the screen and drafts a report you can edit. See the next step
• How-To Guide (Pro) opens Step Movie with this screenshot as the first step. Pro saves it as a written guide (PDF, web page or Markdown); the narrated walkthrough video is part of Studio
• Polished Image opens the editor with Beautify showing, the same as pressing B on the card
• Annotated Image (Pro) opens the editor ready for Annotate with Words: type “circle the error, arrow to Save” and the marks are drawn for you
• Extract Text copies every word on the screenshot and opens it in the OCR Manager
• In the image editor, Image → Bug Report… makes a report from the image as it stands, so an arrow or highlight you added shows in the report

• Good to know: On Free, Bug Report and Extract Text each use one of the 5 text reads you get a month. Pro and Studio are unlimited
• Good to know: While a recording is running, the Make menu is hidden. Stop the take, then use it

2. Turn a screenshot into a bug reportNew in 2.2

Bug Report reads the screenshot on your Mac and fills in a report: a title, a summary, steps to reproduce, what you expected, what happened and the error text. It adds the app and its version, the page you were on, your macOS version, your Mac model and the time. You can change every word before anything leaves your Mac.

1. On the Quick Access card choose Make → Bug Report, or press R. In the editor, choose Image → Bug Report….
2. Read the report and fix anything. Steps to reproduce take one step per line.
3. To leave the web address out, untick “Include the page address”.
4. Choose Save As → Markdown, PDF, Web Page or Image. Or click Copy Markdown (⇧⌘C) and paste it into your issue tracker.

• With Apple Intelligence turned on, Apple’s model looks at the screenshot and drafts the wording. It only uses facts that are on the screen, and if what you expected isn’t clear, Expected stays empty for you to fill in
• Without Apple Intelligence, the report is built from the screen text and the window says “Made from the screen text”, with a link to turn Apple Intelligence on
• Markdown saves the screenshot next to the file. Web Page is one file with the picture inside. The PDF has text you can select and copy
• The page address is kept without the part after ? or #, so search terms and sign-in links stay out of the report
• To stop recording page addresses for every capture, turn off “Remember the web page a capture came from” in Settings → General → Quick Access Overlay

• Good to know: The page address comes from Safari, and as best it can from Chrome-based browsers, only when OwnClip has Accessibility permission. Other browsers leave it out
• Good to know: On Free, the screenshot in the report carries the OwnClip mark, and the report ends with a small “Made with OwnClip” line. A report also uses one of the 5 monthly text reads. Pro and Studio leave the mark and the line out

3. Turn a recording into a bug reportProNew in 2.2

Record yourself running into the problem, then turn the recording into a report with a step for each click. Every step has a picture of that moment with the click ringed, and the report ends on the screen that showed the error.

1. Open the recording in the video editor and choose Make → Bug Report. Or right-click it in the Library and choose Make a Bug Report….
2. OwnClip writes one step per click and picks the screen with the error.
3. Edit the title, summary and steps like any bug report, then save or copy it.

• Trims and cuts you made in the editor are respected, so a click you cut out is not a step
• With Apple Intelligence turned on, each step names the button you clicked, and the name is kept only when it is on the screen. Without it, the step uses the nearest text, such as Click “Save”
• The error screen is the last moment in the recording with error-like text on it. If there is none, the report ends on the last scene
• The report names the app, its version and the page you were on when the recording started
• Markdown saves one picture per step next to the file, the web page holds them inside, and the PDF gives each step its own page
• The video editor’s Make menu also has How-To Guide, which opens the recording in Step Movie

• Good to know: It needs a recording made in OwnClip, because the steps come from the clicks OwnClip records. An imported video, or a recording with no clicks, can’t become a bug report
• Good to know: If you delete a step while editing, the pictures after it move up one place. Check that each picture matches its step before you send

4. Use the suggestions on the Quick Access cardNew in 2.2

OwnClip reads each screenshot on your Mac and puts up to two buttons beside Make for what the capture is most likely for: copy a table, copy code, file a receipt, add an event, start a bug report, translate, open a QR link or copy the colors. They appear within about a second. Click one and it is done.

• Copy table copies the table so it pastes into Numbers, Excel or Google Sheets as cells. It shows when the screenshot has at least three rows that line up in two or more columns. If the table is uneven, the card says “Reading the table…” while Apple’s model reads it (with Apple Intelligence on), and a cell is kept only if it is on the screen
• Copy code copies the code as text, with its indentation
• Expense shows on a receipt. Click it to copy one row (date, merchant, total, currency and tax) for a spreadsheet, or open its menu and choose Add to Expenses.csv. That file is in Documents → OwnClip, and OwnClip only ever adds rows to it
• Add event (Pro) shows on an invitation or booking with an upcoming date. A small window shows the title, start, end and place for you to check and change, and Add to Calendar saves it. macOS asks for Calendar access the first time. OwnClip can add events but never reads your calendar
• Translate shows when the text is in a language other than your Mac’s. It opens an editable copy in the editor with the text translated. If the language isn’t downloaded yet, OwnClip opens System Settings so you can add it
• Bug report shows on an error or a dialog, Open link on a QR code, and Colors on a design or photo
• Clean first comes first when an email, phone number, card number or key is visible. It opens Clean for AI so you can hide them before you share

• Good to know: On Free, Copy table, Copy code, Expense, Translate and Bug report each use one of the 5 text reads you get a month. Open link, Colors and Clean first are free. Add event needs Pro
• Good to know: The suggestions are on the Quick Access card only, right after you capture. For a screenshot you took earlier, open it in the editor and use Copy Text from Image: you get its text, not cells. A table with fewer than three rows gets no Copy table button
• Good to know: A receipt’s or an event’s details are read by Apple’s model when Apple Intelligence is on, and each one must be on the screen. Without it, OwnClip uses simpler rules, such as the largest amount on a total line and the first date it finds. Anything neither finds is left empty, so check the row or the event before you keep it

5. Capture a series of stepsNew in 2.2

Start a series, take your screenshots in order, then press Done. OwnClip turns the series into a PDF, a how-to guide or a bug report, with one step per screenshot.

1. Click the OwnClip icon in the menu bar and choose Start Capture Series, or press ⌃⌥⌘N.
2. Take your screenshots as usual. A small bar at the top of the screen counts them.
3. Press Done in the bar, or ⌃⌥⌘N again.
4. Choose PDF, Guide or Bug Report.

Shortcut: ⌃ + ⌥ + ⌘ + N

• PDF gives one page per screenshot, each with a caption. It is free
• Guide (Pro) opens Step Movie with one scene per screenshot, each with a numbered step and a caption beside the control it names. Save it as a written guide on Pro, or as a narrated video on Studio
• Bug Report (Pro) makes one step per screenshot, with the last screenshot as the screen that shows the problem
• With Apple Intelligence turned on, the captions describe each step and are kept only when the labels and numbers they quote are on that screen. Without it, a caption names the screen by its heading, the window title or the app
• Every screenshot still lands in Quick Access and your Library as usual. OwnClip never deletes anything from a series
• The ✕ in the bar cancels the series

• Good to know: A series holds up to 60 screenshots
• Good to know: On Free, each page of the PDF carries the OwnClip mark, and the PDF ends with a small “Made with OwnClip” line

6. See what changed between two screenshotsProNew in 2.2

Take two screenshots of the same screen, before and after. OwnClip lines them up, finds what changed and gives you a numbered list, with each change boxed on the later screenshot.

1. Open the Library and select the two screenshots. Hold ⌘ to select the second one.
2. Right-click one of them and choose What Changed….
3. The numbered list is copied to your clipboard, and the later screenshot opens in the editor with each change boxed and numbered.

• Changed text is quoted from the screen, for example “$40” → “$52”
• With Apple Intelligence turned on, a change also gets a short description, kept only when it matches the text in both screenshots. Without it, you get the quoted changes and the boxes
• The boxes and numbers are ordinary annotations, so you can move, restyle or delete them before you share

• Good to know: It compares exactly two screenshots, not recordings
• Good to know: Both should show the same screen. Two very different screenshots give a long list that isn’t much use

7. Find any capture by what was on the screenNew in 2.2

OwnClip reads each screenshot and recording on your Mac and remembers what it showed: the words on the screen, the app, the window, the page and the date. Type any of those into the Library’s search field and the matching captures come up, with the words that matched in bold.

1. Open the Library.
2. Type in the Search field at the top: a word you saw, an app, a website, or a date.
3. Click a result. The panel on the right shows the text it was found in, under Found in this capture.

• Recordings are remembered too: the words on screen at a few moments inside the take, the app and page, and the transcript if you already made one. Instant Replay saves are included
• With Apple Intelligence turned on, each capture also gets a title, a short description and tags, so a search for “error” or “chart” can find it even when that word isn’t on the screen. Without it, captures are found by their screen text, app, window, page and date
• Free searches your captures from the last 30 days. Pro and Studio search everything. Upgrade and your older captures show up at once, because nothing was thrown away
• On Pro and Studio, your captures also show up in Spotlight. Choose one there and it opens in OwnClip
• Nothing leaves your Mac. OwnClip keeps the text and descriptions, never a copy of the pictures

• Good to know: Screen text in some languages, such as Hebrew, is not read. Those captures are still found by app, page and date
• Good to know: Only captures taken with version 2.2 or later are remembered. A transcript you make later is not added to a recording that is already remembered
• Good to know: A recording is read in the background after it is saved, and waits while a new take is running

8. Ask your captures a questionProNew in 2.2

Ask a question about something you captured, such as “Where is Kiln & Co based?”. OwnClip finds the captures that match and answers from them, with a link to each capture it used.

1. In the Library, click Ask next to the search field.
2. Type your question and press Ask.
3. Read the answer, then click a capture under it to open it and check.

• It only uses your own captures. It never searches the web
• Name a time to narrow it down: “yesterday”, “last week” or “in the past 10 days”
• If nothing matches, it says so instead of guessing. When it can’t point to a capture for its answer, it lists the closest captures instead

• Good to know: A written answer needs Apple Intelligence turned on (macOS 27, System Settings → Apple Intelligence & Siri). Without it, Ask lists the captures that match best and says why
• Good to know: The Ask button doesn’t appear on a Mac that can never run Apple Intelligence. Library search still works there
• Good to know: Answers come from what OwnClip remembered about each capture, so open the linked capture before you rely on a number

9. Turn on Apple Intelligence and check AI ModelsNew in 2.2

Apple Intelligence is optional, and it is what lets OwnClip look at a capture instead of only reading its text. Settings → AI Models starts with a card that says whether it is working on your Mac and, if not, exactly what to do. Below it, every model you downloaded says whether this Mac still needs it.

1. Open OwnClip Settings and choose AI Models.
2. Read the card at the top. If Apple Intelligence is off, click Open Apple Intelligence Settings and turn it on. OwnClip notices on its own when it is ready, and tells you.
3. Look down the list of downloads. Each one is marked Needed, Optional or Not needed on this Mac.
4. To get the space back from the ones this Mac doesn’t need, click Free Up and confirm.

• Siri’s language matters: macOS downloads Apple’s model only when Siri uses a language Apple Intelligence supports, such as English (US). The card says so when this is what is holding it back
• While macOS is still downloading Apple’s model, the card shows how much free space your Mac has, and OwnClip checks again by itself
• What works without it, on the card, lists what you still get: every feature works from the text on the screen and says “Made from the screen text”
• On macOS 27 with Apple Intelligence on, Video Analyst, Slides and Step Movie’s Auto-detect steps read the screen with Apple’s model, so they work without the Visual Understanding download. That download is marked Optional: when it is installed, it is used first
• Transcription is marked Not needed when Apple’s speech recognition covers every language your Mac is set to
• A model that is downloading shows how long is left. Anything you free up can be downloaded again from that page, or from the feature that uses it

• Good to know: Apple doesn’t offer Apple Intelligence in every region or on every Mac. When that is the reason, the card says there is nothing to fix. On a Mac your organization manages, it may be turned off, and the card says to ask your IT team

10. Choose what OwnClip remembers

Capture Memory is on from the start. You control it in Settings → General → Capture Memory.

1. To stop remembering new captures, turn off “Remember what your captures show”.
2. To leave an app out, click Add App… under “Never remember captures from”. Password managers and Keychain Access are on the list from the start.
3. Before something private, click Pause for 1 hour. Click Resume when you are done.
4. To forget everything, click Delete history and confirm.

• Delete history makes OwnClip forget what your captures showed. The captures themselves stay where they are, the history moves to the Trash, and your captures are removed from Spotlight
• Turning Capture Memory off also removes your captures from Spotlight. What was already remembered stays until you delete the history
• Captures made with Clean for AI are never remembered